Hello, this is John Grande coming to you from DimeSoft Business Solutions. Everybody knows me as the guy who loves to talk about Acumatica ERP.
Today we are going to show you how to complete a drop-ship order. In previous videos we showed you how to create a drop-ship order, and then we showed you how to create a prepayment for a drop-ship order. Let's go ahead and jump into the cloud and take a look.
Here we are inside of Acumatica. Let's assume that we received confirmation of receipt for our drop-ship order. In other words, we placed an order from our vendor to be shipped directly to our customer. We then sent out a prepayment for that drop-ship order. Now we received confirmation that that order was received by our customer. We're going to show you how to complete the process.
Let's go into the purchase order module and find the drop-ship order. Here it is. Let's go ahead and jump into actions, find enter PO receipt. Now the purchase receipt has been created. I'm going to uncheck create a bill and I'm going to enter the vendor reference number, in this case the delivery receipt number, and choose release.
Now we're going to go into bills and adjustments, which is in the finance suite under the accounts payable module. Here it is. We're going to enter our vendor. We're going to enter the vendor invoice number. Then we're going to go add PO receipt. Here's the purchase order receipt that we just created. We're going to check that box, choose add, and close. Here it is now in the line item.
Now let's go over to the applications tab. You'll see the prepayment that was applied last week to this vendor. We're going to choose auto-apply. Now we'll take off hold and release. Now let's swing over to the financial details tab and let's take a look at the journal entry. Here's how it hit the general ledger. If we look at the previous batch, here was the deposit that we sent out to our vendor. Here is when we applied that deposit to a receipt.
Now finally what we would like to do is go in and invoice our customer. We'll close this journal transaction. Let's go into distribution, the sales order module in the processes tab, and we'll go to process shipments. Make sure that prepare drop-ship invoice is selected under action. Here is the receipt down here. Let's go ahead and choose it and select process.
Now we're going to go over to process invoices and memos. Here is the invoice that we need to process for this customer. We'll go ahead and select that and choose process. To go ahead and drill down and see what we did, I'm going to click on this AR transaction. This is going to actually open up the invoice. If I jump over to the financial details tab and go to the accounts receivable batch, here is how the transaction hit the general ledger. I could also take a look and see how it affected my COGs, or my cost of goods sold. Here it is.
I would like to thank you for sitting through this video. I hope it was educational. If you should have any questions regarding Acumatica or what you saw in this video, please feel free to call me directly at 951-928-1990, extension 212, or feel free to contact me by email at email@example.com. Thank you very much, and I'll be looking forward to producing my next video for you.